Aria's Desk · Org Status

⚠️ In progress — Ohio AG charitable registration (G11)

The club's Ohio Attorney General charitable registration (Charter #4903003) matters because we solicit donations — sponsorships, the calendar fundraiser, spaghetti dinner, Givebutter. Status as of 6/23: the initial registration was submitted, and the AG's online portal currently flags the org out of compliance. A follow-up has been sent and we're awaiting the Attorney General's reply. Carried to the July 13 agenda until it clears — not yet closed.

Open Questions for the Board

need answers

Aria never guesses org facts. These are the things she needs a person to confirm. Reply to Chris or answer at the next meeting.

G22027 leadership transition — roster confirmedRoster + roles confirmed. TJ Skillen elected President-elect (eff. Jan 2027). Opening for 2027: Vice President, and Secretary — Natasha intends to step down at the end of this season. Nomination process to start at the July 13 meeting.

G8FY2025 Form 990Bobby is working on it (extension to Nov 15, pushing earlier). Statutory agent cleanup ✅ done: updated to Chris S Otten.

G9Confirm the active 2026 insurance policy + D&OTylor is re-upping the Sadler policy (due July 30) and confirming Directors & Officers coverage is included. A live 2026 COI link is on the board hub.

G5Better team + action photos for the websitePhotographer: Above the Light (Delaware). Real game/practice shots would finish the new site.

G1Winner's Wardrobe fan-gear store ✅ linkedStore live at winnerswardrobe.com/category/delaware-jr-pacers — now wired into Quick Links on the board hub.

G4Spring cheer grade rangeCoordinator confirmed (Kali Sexton). Only open piece: the grade range for spring cheer, so the public Cheer page can state it instead of leaving it generic.

G7Board email intake ✅ decidedSetting up board@jrpacersfootball.com as a forward into chris@jrpacersfootball.com (no separate mailbox). Aria actively manages both and reports follow-ups in the daily brief.

G10Outlook mailbox audit ✅ completeFull methodical sweep done — all folders, 2022→2026 (383 unique document attachments cataloged). No governance gaps: every legal/IRS/minutes record is already on file. The mailbox's added value is as a financial + sponsor-history record source, now feeding the finances rebuild.

Document Repository

complete (NAS)

Every document in our NAS records has been read, converted to clean text, and verified against the source. Nothing was sampled.

46Documents

35Converted + verified

7Duplicates

2Sensitive (W-9, sealed)

2Logo assets

Locked facts on file: legal name JR PACERS YOUTH FOOTBALL & CHEER · EIN 88-3809026 · 501(c)(3) eff. 7/28/2022 · Ohio Charter #4903003 · COYFL · $2M general liability. New (6/23): a board-only Document Library is now live — 22 curated docs (Articles, bylaws, IRS & EIN letters, Ohio filings, 990-EZ financials, minutes, sponsorship + forms) in 6 folders, restricted to board emails. Linked from the board hub.

What Aria Has Built

initiatives

New public website rebuilt on the Aspire Digital platform (dark, modern, mobile-first) at the agency quality bar — pending better photos. Live for review.
Board document library — 22 curated docs in OneDrive, restricted to board emails, linked on the board hub.
Secure board access — board.jrpacers.org is locked to a board-only allowlist; members sign in with their club email.
Public photo/video upload folder — a no-sign-in drop link for parents and fans, ready to post in the Facebook/Instagram groups.
Meeting pipeline live — the 6/22 meeting was recorded, transcribed, diarized, and turned into notes + action items + this portal refresh.
Cost cleanup — retired the unused PMercer mailbox (214 messages archived first), dropping ~$72/yr.
Compliance work — surfaced the AG-registration question (G11) and prepared the registration packet; updated the state registered agent to Chris S Otten.
Document repository fully audited + converted (above), with a verifiable manifest.

Next on Aria's build list: a full audit of the Outlook mailbox, the board@ email forward + daily inbox/message scan, the FY2027 budget from the bank statements, and an annual calendar on the board hub.