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Proposed Agenda

Draft agenda for the next board meeting. Built from our June 22 carry-items and open work. Not final — see the bottom of the page to add anything.

Board Meeting — In Person
Monday, July 13, 2026 · 6:00 PM · the Otten house
Proposed · draft
  1. Welcome & quick season check-in
    Where we stand: registrations (3rd/4th waitlist cap set at 40), camp + conditioning weeks (July 20–24), parent meeting (July 11), pool party (July 12). Treasury ~$27.8K.
  2. Bylaws reconciliation carry from 6/22
    Re-engage our attorney to settle one clean, correct set of bylaws. Urgent: the filed bylaws don't define a VP role, and TJ takes office as President in January — he should take office under clean documents.
  3. 2027 leadership transition
    President: TJ Skillen (elected 6/22, effective Jan 2027). Now open for 2027: Vice President, and Secretary — Natasha intends to step down at the end of this season. Start a real nomination process.
  4. FY2027 budget
    Build from the FY2026 bank statements (Kevin sending). Aria to draft from the statements once received, for board review.
  5. Fall fundraising + sponsors carry from 6/22
    Sponsor targets and assignments; banner deadline (~1 week before the season). Delaware County Foundation grant — due July 31; decide whether to submit before next meeting.
  6. Aria-drafted policies
    Review Conflict-of-Interest, SafeSport, and document-retention drafts for adoption.
  7. Safety
    Paul's coach-CPR requirements list; portable-AED proposal for road games; field trainer/EMT discussion for the season.
  8. Payment flexibility
    Paul's formal half-now / half-later option for families (informal version exists via scholarship codes).
  9. Trademark research
    "Jr Pacers" name is not trademarked — review whether to start that process to protect the program name.
  10. Open floor / new business
    Anything else board members bring.
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