Club Year — Recurring Cadence
Built from the 2026 season + known annual events. Dates marked “confirm” are placeholders.
Draft framework · v0.1
Registration
Fundraising
Governance / compliance
Season / on-field
To confirm
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January
Off-season · transition- Jan board meeting — new officers take office (TJ Skillen → President, eff. Jan 2027).
- Annual leadership transition; confirm roles + open seats (VP, Secretary for 2027).
- Ohio annual report / charitable registration renewal window — confirm exact due date.
February
Off-season · planning- Board meeting.
- First Friday (Delaware) presence begins for the year.
- Spring 7v7 / spring cheer planning — confirm timing.
March
Pre-season ramp- Sponsorship letters + forms go out (annual sponsor drive opens).
- First Friday / March for Art (Delaware).
- Spring 7v7 registration (confirm window).
April
Spring season- Fall registration opens on TeamLinkt (confirm date).
- Spring 7v7 + spring cheer underway.
- First Friday (Delaware).
May
Registration push- Fall registration push; grade-team caps tracked (e.g. 3rd/4th waitlist).
- First Friday (Delaware).
- Board meeting.
June
Pre-season- Registration close / waitlist caps set (2026: 3rd/4th cap at 40).
- Board meeting; nominations process for open 2027 seats.
- First Friday (Delaware); Yeti raffle / season fundraiser.
July
Camp + season prep- July 4 · 11 AM — Delaware parade (fairgrounds).
- July 11 — parent meeting (after cheer camp; time TBC).
- July 13 · 6 PM — board meeting (Otten house); agenda online.
- Sun July 19 — pool party at Mingo Pool (evening; time TBC).
- July 20–24 — camp + conditioning week.
- Insurance renewal — Sadler/AYF policy (2026 due ~July 30); confirm D&O included.
- Delaware County Foundation grant — due ~July 31.
August
Season kickoff- Season begins; COYFL schedule released.
- Sponsor banner deadline — ~1 week before first game.
- Coach background checks + safety certs (CPR / Heads Up) verified.
- Spaghetti dinner prep begins.
September
In-season- Regular-season games (football + cheer).
- Board meeting.
October
In-season · big fundraiser- Spaghetti dinner + raffle — flagship fall fundraiser.
- Playoffs / season wind-down (COYFL).
November
Off-season begins- FY Form 990 / 990-EZ — federal filing (extension deadline ~Nov 15).
- Season ends; equipment return + end-of-year wrap.
- Board meeting.
December
Off-season- Year-end financials reconciled; FY budget review begins.
- Year-end giving / Givebutter push — confirm.
Help lock this in
This is the framework — the bones are right but the exact dates need confirming against past years. Send Chris any historical season calendars and we'll pin every date, add anything missing, and turn this into the club's living annual calendar.